A guide to protecting your team in times of uncertainty
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The goal of this guide is to ensure your club survives a recession by reducing expenses, adapting revenue streams, and using a simple financial model to give you confidence that you can make a range of future scenarios work.
Much like you teach our kids to step on the mat with a strategy that plays to their strengths and their opponents weakness, you need to come to your team’s boardroom with a plan for surviving this downturn and creative ideas for growing your wrestling team during hard times.
If you need help, have questions, or have creative ideas you’d like to share, please email me at firstname.lastname@example.org
This guide is primarily intended to give you ideas on how to survive in a recession. This is complicated by the fact that the novel coronavirus pandemic has caused the cancellation of most youth sports, including wrestling, for an unknown amount of time.
Please be sure you follow CDC, state, local, and club charter guidelines for returning to the mat safely. USA Wrestling has published return to the mat guidelines, which also includes ideas for working virtually with your wrestlers.
Guessing our precise economic future is an exercise in futility, especially with COVID-19 in play. Despite that, we can make some broad inferences based on data from past recessions.
Take a look at these graphs from the U.S. Department of Labor, with data up to May 2020. The light gray bands mark periods of economic recession:
We have already reached a historic unemployment rate of 14%. Despite many workers being classified as temporarily laid off, it’s unlikely that all of these jobs will rebound, as many businesses will go under before they can reopen. We need to be ready to see the 14% unemployment reach as high as 20-30%.
These numbers do not imply there is a direct link between unemployment and recessions, instead they reveal a pattern that we’ve seen in the past, across many recessions. For many of us, we don’t need this graph to feel the pulse of our local economies — it’s going to take time for the economy to recover. Local economies will also recover differently, because metropolitan areas have unique structures and sources of income .
Since most wrestling clubs are entirely volunteer run, we are in a good place to survive the recession without the drastic measures being taken at large companies.
We do, however, need to prepare for the worst. Learn how to streamline expenses, strategize ways to ensure — or even increase — participation in your club, and use creativity to enable your team to prosper in these uncertain times.
The goal of this exercise is to ensure your team is financially secure and to save up a small rainy day fund for future club improvements.
Sit down with your treasurer or accountant and look through your expenses over the last 12 months. You should be looking to do the following:
This section lays out what you should expect to pay in several categories, so you can recognize if you are overpaying.
This one is hard to pin down, because it varies widely between clubs and states. It’s almost impossible to give guidance on how much this should cost your club team, but it is possible to get creative. Ask your landlord how you can reduce your rent, such as volunteer hours at events, or other things they may need. You won't know until you ask.
In many cases it is more efficient to use an all-in-one software solution, rather than trying to cobble together registrations through Google Forms, payments through Paypal, and team messaging through group texting, for example. One system will reduce training time for new board members, streamline your operations, and could be easier on your team’s wallet.
WrestlingIQ is an all-in-one software solution built specifically for wrestling teams. Other options include TeamSnap (you’ll need a ‘league’ package if you want to accept payments), and SportsEngine.
 Full disclosure, I am the founder of WrestlingIQ. I firmly believe WrestlingIQ is the best product on the market for club wrestling teams, but I encourage you to explore your options to pick a tool that is right for your team.
If changing to an all-in-one solution isn’t worth it for your team, it’s still a good idea to take a few minutes and make sure you are getting the best deal with your current setup. You probably have some needs that won’t be served by all-in-one software, such as an email address, that is worth price checking.
What follows are common tools you may be using, paired with pricing information to give you a sense if you are paying the right amount for your team.
When evaluating vendors, particularly software products, look for performance pricing. Similar to pay-as-you-go, with performance pricing you typically pay nothing up front and only pay when the vendor delivers value to your team.
For example, with registration software, the value to your team is for the tool to make it easy for parents to register. With a performance pricing model, the team (or the parent registering) would only pay a fee when registering and paying for an upcoming season.
Performance pricing keeps your upfront expenses low, works well for the seasonal nature of wrestling, and ensures the vendor is incentivized to help you grow the club.
If you have a team website, you probably registered the domain name (e.g. www.yourteam.com) somewhere. The price of buying a domain name varies by the type you buy (e.g. .com, .org, .biz, .club) because the prices are set by the organizations that lease the domains.
GoDaddy is the most well known domain registrar. Namecheap is my personal favorite — their prices are generally cheaper than GoDaddy’s, and they have better service. Any domain registrar will work, as long as they are within a couple bucks of the prices listed below. It’s probably not worth switching if you pay slightly more, but I have seen clubs paying $50 or more per year due to registrars price gouging them.
Here are some sample prices from Namecheap from June 2020. First year or sale prices are subject to changing frequently.
|Domain type||First year / sale price||Recurring annual fee|
Domain registration can be really confusing. It’s an entirely separate process that sometimes comes bundled with your website, but often doesn’t, and registrars do a poor job of providing clear explanations. If you need help transferring registrars, feel free to reach out to me for free assistance.
Having an email associated with your own domain can make your team look more professional, but it does cost a little bit of money.
G Suite, the online email and document product from Google, is a strong contender and costs $6 per user a month.
Microsoft 365 Business Basic, the online Microsoft Office suite, also comes with a custom email address and costs $5 per user a month.
Depending on your team, it may be a better choice to simply sign up for a free email provider rather than signing up for a subscription. Or you could sign up for a single user on either service and set up a few proper sounding email addresses. G Suite allows you to have up to 30 email addresses (e.g. email@example.com, firstname.lastname@example.org) as long as you are ok with all of the emails going into the same inbox. These are called ‘email aliases’ and are different from having multiple logins.
Whether you go free or paid, it is a good idea to have a team email account and share credentials with your coaches, admins, or board members who need access. Eventually the board, coaches, or team volunteers will change, and having this shared account means the transition will be a lot easier, since you won’t have to extricate team emails from personal emails.
If you need digital forms for your team, Google Forms is a good option since it’s free as long as you have a gmail account.
JotForm is a reasonable step up if you need more advanced features such as payments or branding the form with your team’s name & colors. They charge $29 a month, but offer a 50% discount to nonprofits.
If you are interested in extra password security, 1Password is a fantastic password manager which includes functionality for vault sharing without everyone needing an account. Prices range from $2.99 to $7.99 per user a month. Nonprofit pricing is available for 1Password Teams (50%) and 1Password Business (25%).
If your all-in-one solution does not include a team website, you have several options depending on the skillset of your organization.
If you want a website builder that requires no special software or coding skills, here are a few options:
|Carrd (limited to a single page for your entire website)||$19/year|
|Note: Most of these products have free plans, but none of the free plans allow you to connect to your team’s custom domain name.|
If you want to fully customize your website, or your team has tech savvy volunteers, Wordpress is a good DIY website solution. You’ll need to invest more time than standard website builders, but you don’t necessarily need coding knowledge. If you go with Wordpress, affordable Wordpress hosts include BlueHost, SiteGround, and A Small Orange; prices range from $3.95 to $8.80 a month for their base plans.
Unless you have a specific reason to need a national bank, explore business and nonprofit account options at your local credit union. They usually have better rates than big banks, and credit unions are connected to your community in a way that big banks will never be.
The allure of a new team logo, colors, or name can be hard to resist, but it should be avoided for the foreseeable future. Rebrands cost families a lot of money: Parents need to buy each child new gear and singlets. We’ll talk about how we can adjust pricing to attract more wrestlers later, but for now, it’s worth considering the hardship this could cause returning club members in the upcoming season.
During financial uncertainty, many families will have more time than cash. If a family is having trouble paying, consider asking them to help out at practice, organize your tournaments, run social media promotions, or do something else that matches up with their skills.
Just because I didn’t list it out here doesn’t mean you shouldn’t try something else or come up with your own expense reduction strategies. If you’ve got other ideas and would like to share them, please email me at email@example.com and I’ll include them here.
With expenses and income drying up in a recession, your organization may be operating leaner than before. In this reduced financial state, a lawsuit could jeopardize your team.
Many teams are chartered through either USA Wrestling or AAU Wrestling. Being a charter member of these organizations, and having your athletes purchase memberships through them, provides your club with general liability insurance and secondary sports accident coverage. Specific terms apply to each organization, so be sure you follow their guidelines to remain eligible for your insurance coverage.
Safety and security for our members and their families is our top priority, and the insurance benefits for members is a large part of that.
Make sure each child’s membership number is a required field in your registration form, and take the time to verify they’re valid.
Although sports tend to be recession-resilient, participation can shift away from high cost sports. Due to wrestling’s relatively low cost, your club is well positioned to attract new wrestlers in the next couple years. Here are a few suggestions to put yourself in a position to grow your wrestling team.
If there is one thing to take away from this entire guide, it’s that your club should embrace installment plans. A natural payment schedule would be monthly, but even something as simple as two payments over the season can be helpful.
Parents may be able to afford a monthly bill, but may be unable to come up with a large lump sum for their kids sports participation. An installment plan is an easy way to welcome new wrestlers and reduce financial burden.
With COVID-19 still causing uncertainty in schedules, installment based pricing will also give your club and parents confidence. If you need to cancel practices for any reason, you just cancel the next payment rather than needing to get into complicated refund requests.
Beyond the technical components of wrestling, the sport helps girls develop accountability, confidence, grit, resilience, self-esteem, and tenacity—each of which are attributes of strong and effective leadership.
You already know that girls wrestling is on the rise. Prospective parents, on the other hand, may not. Make it clear on your website, social media pages, and everywhere else you have a presence that your team allows all children to participate.
"Wrestling is among the most equitable sports; the common denominator is weight, but age, height, gender, skill level, ability and disability are wide ranging. The low cost of equipment and registration fees compared to other sports contribute to wrestling’s natural inclusiveness." Sally Roberts, CEO of Wrestle Like A Girl says. "Wrestling teaches girls how to own their own space, voice, and body, allowing them to belong, to be noticed, taken seriously, be seen as worthy, and capable of achieving their dreams. Wrestling is a physiological movement of expression that allows girls to be powerful and take leadership positions—and we need more women leaders!". Wrestle Like A Girl has recruiting posters and an excellent guide for parents if you are looking for ready-made examples to promote girls wrestling at your club.
When you embrace all genders at your club, you are positioning yourself as a team that allows parents to simplify their schedule and reduce costs (particularly if you offer a family discount), while giving their kids a much needed time to exercise and benefit from wrestling.
The people most invested in your club are your parents. During registration, make sure to have a spot in your online form for them to add a donation. You don’t want to make parents feel guilty, but parents who have a little extra in their budget are often willing to help out those in need. When making the ask, provide concrete examples of how the money will be used and why it’s important to the club.
With small businesses hurting, you should be prepared for your corporate sponsors to shrink. If you’re lucky enough to live in an area that is relatively unharmed by the pandemic, you might be alright; however, for planning purposes, it’s probably safest to assume local sponsorships won’t exist next year. It may still be possible, but be prepared to put in hard work to get new ones if this is an important part of your team’s budget.
Consider how you can help past team sponsors and provide value to them in their own time of need. If their business doesn’t survive, you won’t have a sponsor in the future. For example, putting on a virtual #TakeoutTuesday with a local restaurant sponsor may be a good way to garner goodwill and help out your local community’s small businesses.
Difficult times create opportunities for businesses and the communities they serve to come together in mutual benefit. Moving forward we should not think about business sponsorships and donations as charitable contributions. Rather we need to create marketing opportunities that both help our business partners generate revenue and raise money for our clubs.
If your club needs additional revenue outside of registration payments, you might consider alternative fundraising activities. Make sure you have a clear goal and dollar amount you’d like to raise before putting in the effort for additional fundraisers.
Here are some creative fundraising ideas* to get you started:
* Check your local laws and current health guidelines before planning.
Many traditional fundraising activities, such as raffles, auctions or walk-a-thons are possible, and sometimes more effective, to run digitally.
Brent from RallyUp says, "Using an online platform like RallyUp, it not only allows for much easier fundraising setup, but allows team members to reach donors far beyond their local borders. It allows them to send links via email and social media to family and friends that otherwise may not be easily reached via a more in-person process."
Now that you have your expenses shored up and a sense of where the revenue for your team is going to come from this year, it’s time to model a few scenarios to ensure your club can be reasonably confident in covering it’s expenses.
Grab a copy of this spreadsheet, and adjust the numbers highlighted in blue. This sheet is an income statement, tweaked for wrestling teams to help predict the impact of reduced participation on team finances.
You’ll see several cases modeled, with participation falling all the way to 0% for the worst case. Depending on what you see in the spreadsheet, you may consider adjusting your registration fees, seeking additional sponsorships, or courting private donors to cover any budget gaps you may expect.
I know times are tough. As the founder of WrestlingIQ, and a wrestler, I am willing to do anything I can to help your club thrive during this time of uncertainty.
Whether you need help with business strategy or you need help weighing the benefits of software for your wrestling team, I am happy to talk through the best options given your club's unique situation.
I would like the chance to earn your team's business, but if WrestlingIQ isn’t the best fit for your team right now, I'm still happy to help you discover the best solutions for your team. You can reach me directly at firstname.lastname@example.org or schedule a free strategy consultation below.
We'll walk through the challenges facing your team and come up with a strategy to ensure your club thrives this year.
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